How to Submit a Public Records Request in Florida

What is a Public Records Request?

A public records request is a formal way to ask government agencies or public bodies for access to documents or information they hold. This helps promote transparency and accountability.

Know Your Rights

Under Florida’s Public Records Law (Chapter 119, Florida Statutes):

• Anyone can request public records.
• You do not have to give your name.
• You do not need to explain why you want the records.
• Government agencies must respond in good faith and within a reasonable amount of time.

Step-by-Step Instructions to Fill Out and Submit Your Request

Identify the agency that holds the records you want. This could be a city office, police department, school district, or any government body.

Gather your contact information: Full name, mailing address, email, and phone number.

Clearly describe the records you want.

• Be as specific as possible to help the agency find the records quickly.
• Include dates, names, topics, or any other relevant details.

State your preferred format for receiving the records (e.g., electronic copies by email, printed copies by mail).

Ask about fees upfront. Agencies may charge fees for searching and copying. Request a fee estimate or a waiver if you qualify.

Include a polite closing asking for contact if clarification is needed and request legal reasons if any records are withheld.

Send your request.

• Check the agency’s website for instructions on how to submit public records requests — some allow email, online forms, fax, or mail.
• Keep a copy of your request for your records.

Follow up if necessary. If you don’t get a response within the timeframe required by your state law (usually 5–15 business days), send a polite reminder.

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Tips

• Keep your language clear and professional.
• Avoid vague or overly broad requests—they can be denied or delayed.
• If you’re unsure, contact the agency’s records office for guidance before submitting.